Bill 190 Washroom Compliance — The Complete 2026 Guide

Ontario's Bill 190 (Working for Workers Five Act) changed the rules for every employer in the province. If your business has washrooms that workers use, you're now legally required to keep them clean, log every cleaning, and make those records accessible. Fines for non-compliance can reach $100,000 per violation. This guide covers what the law says, what you need to do, and how to get compliant in minutes — not months.

Does Bill 190 apply to your business?

If you have a workplace in Ontario where any worker — employee, contractor, or volunteer — has access to a washroom, then yes. Bill 190 amended the Occupational Health and Safety Act (OHSA) to add section 25.3, which requires employers to maintain washrooms in a clean and sanitary condition. O. Reg. 480/24 then added specific recordkeeping requirements: you must log the date and time of the two most recent cleanings for each washroom, and make those records available to workers. This applies to restaurants, offices, retail stores, gyms, medical clinics, auto shops, gas stations, hotels, construction sites, warehouses, and any other workplace with washroom facilities.

What the law requires

01

Clean & Sanitary

All washrooms must be maintained in a clean and sanitary condition. This is a legal obligation under OHSA s.25.3, enforceable since July 1, 2025.

OHSA s.25.3

02

Log Every Cleaning

You must record the date and time of the two most recent cleanings for each washroom. No record means non-compliance.

O. Reg. 480/24

03

Post or Share Records

Cleaning records must be posted near washrooms or made digitally accessible to all workers as of January 1, 2026.

Bill 30 — AMPs

Why this matters for Ontario businesses

Before Bill 190, washroom cleanliness was a best practice. Now it's a legal requirement with teeth. The Ministry of Labour, Immigration, Training and Skills Development (MLITSD) is actively conducting inspections, and Bill 30 (effective January 1, 2026) gave inspectors the power to issue administrative monetary penalties directly — no prosecution required. This means an inspector can walk into your business, check your washroom records, and issue a fine on the spot if you're not compliant. The maximum penalty is $100,000 per violation. Most businesses aren't prepared. Paper logs get lost, signatures get missed, and when an inspector asks 'when was this washroom last cleaned?' — the owner can't answer with certainty. That's the gap Kempt fills.

Common compliance mistakes

✗

Assuming your cleaning contractor handles compliance — under OHSA s.25.3, the employer is responsible, not the contractor

✗

Using paper logs that only record the date, not the time — O. Reg. 480/24 requires both date AND time

✗

Not posting records where workers can see them — as of January 2026, records must be posted or digitally accessible

✗

Only logging one cleaning when the regulation requires the two most recent cleanings to be recorded

✗

Waiting for an inspection to get compliant — by then, the fine has already been issued

How to get compliant in 10 minutes

1

Sign up in 2 minutes

Create your free account and add your washrooms. No credit card needed.

2

Print your QR codes

Print them instantly from your dashboard. Takes 10 minutes, no setup.

3

Stay compliant automatically

Staff tap the QR code. Logs are timestamped and inspector-ready automatically.

Frequently asked questions

Ready to get compliant?

Choose the path that works for you.

Take the 2-min compliance checkDownload free PDF checklist

Also see: Bill 190 for Restaurants | Bill 190 for Retail | OHSA s.25.3 Guide